In order to maintain the highly productivity rate of an office, file management system is the most important thing that you need to consider when designing the office. Small black filing cabinet is an alternative way that you can implement in your office to create an organized file management besides the conventional tall file cabinet.
This certain office file storage system is not only consume less space compared to the taller file cabinet, but also can be placed anywhere on your office cubicle. However, when you decide to incorporates small file cabinet into your office or cubicle, several problems appears related to this certain file storage system.
Two of the most common problems that can be found in the office with small file cabinet are the position or the design of the furniture itself. The overall theme of office room is going to turn into a mess if the file cabinet is not placed in the correct spot or if the file cabinet does not have the suitable design for it.
The Best Position for Small Black Stylish Filing Cabinets
Since the size of modern filing cabinet is relatively smaller in comparison to the ordinary file cabinet, you can put it almost anywhere you want it to be. If the files and documents inside the small file cabinet are something that you need to access frequently, it is better for you to put it within your reach.
A certain place such as the end of the office desk might be a place where you can access those files and documents easily. Despite the small size of the small black filing cabinet, it is going to consume at least a third of your desk surface and reduce your working space.
The easy alternative solution for this problem is to put the small cabinet file under your desk to optimize the working space of your office desk. Although this certain place is not going to bother your working space, you need to bend your back frequently to access the files and documents in it.
Using too much energy for simple activity frequently such as accessing files and documents under your desk is going to reduce your stamina significantly, thus reduce your productivity at the same time as well. If your office cubicle is big enough, you can also put small file cabinet in the additional desk next to your working desk.
In order to access the files and document inside the small file cabinet, you can simply slide your ergonomic office chair to conserve your stamina. The different situation might be happen if the files and documents inside the small black filing cabinet are not something that you need to access every time.
Putting it away from your cubicle might be the best solution to optimize the space of your cubicle for other important furniture that you need to access frequently. If the files and documents inside the small file cabinet are classified, you might want to put it in a certain room with restricted access.
The Design of Small Black Filing Cabinet that You Can Fit Into Your Office
As mentioned in the previous information, the design of small black filing cabinet has important role to determine whether the general interior design of the office is going to look pleasant or not. In order to fit the files and documents inside the cabinet, the size of this storage system is slightly bigger than the size of ordinary folder.
Compared to ordinary taller file cabinet that has four separate storage compartments, the small file cabinet only has two compartments. Each drawer of the storage compartment in small black filing cabinet is usually has handle on the front side that makes it easier to open when you need the files or documents in it.
Moreover, it also has important feature that can be used to protect the classified or restricted files and documents inside the small file cabinet. The lock mechanism on this small cabinet incorporates two different shapes of key to open both file storage compartment.
How to Manage the Files and Documents by Using Small Black Filing Cabinet
The files and documents in the small black filing cabinet sometimes need to be accessed by multiple employees from different department of your office. Therefore, it is important for you to keep those files and documents perfectly organized in a certain way to make the employees capable of accessing it easier.
The following information is going to give you a brief explanation on how to manage and organize the files and documents in small file cabinet. When it comes to organizing files and documents in the small black filing cabinet, you can take example by looking at how librarian arranges their book collections in the bookshelf.
As it goes for books in the library bookshelf, you can also arrange the files and documents inside the small file cabinet in alphabetical order based on its title. You can implement this famous file management technique by giving labels next to the handle of the small file cabinet based on the files or documents it contains.
The other popular and systematic techniques of organizing your file is to categorized it based on certain aspects, such as which department it comes from or what the file is for. This technique allows the employees to know where to find a specific file in the small file cabinet.
You can also organize the files and documents by simply labeling the small black filing cabinet, such as human resources department, public relation department, IT support department, or any other department in your office.
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